ClinHQ unifies scheduling, patient records, AI charting, and front desk operations into one platform built for how modern clinics actually run. Stop juggling disconnected tools. Start running your practice.
The problem
You manage multiple treatment rooms, devices, and providers. Your schedule lives in one place, your patient records in another, your charting in a third. Double-bookings happen. No-shows drain revenue. Hours disappear into manual documentation. Your front desk answers the same questions on repeat.
Rooms and devices booked twice at once
Patient records scattered across systems and spreadsheets
Hours lost each week writing clinical notes by hand
ClinHQ replaces the patchwork. Scheduling, patient records, charting, reminders, deposits, and AI-powered front desk, all configured to exactly how your clinic operates. The result is less admin, fewer errors, and more revenue.
Scheduling
ClinHQ's scheduling engine knows your rooms, your equipment, your providers, and your rules. It assigns the right resource to every appointment and makes double-booking impossible. Your front desk stops playing Tetris with the calendar. Your clinic runs at full capacity without the chaos.
One patient record holds everything: treatment history, before and after photos, consent forms, and clinical notes. The AI writes the note for you in seconds, capturing what matters and freeing your providers from the desk.
ClinHQ shapes its AI around your services. An aesthetic clinic gets photo-based skin analysis and treatment suggestions; a specialty or dental practice gets the tools that fit their work. The same engine, tailored to your field, so the recommendations your team sees actually apply and turn more visits into the next appointment.
Bookings
Patients book online when it suits them. Automated reminders cut no-shows in half. Deposits secure the slot before the appointment arrives.
Reception
ClinHQ answers calls, books appointments, and sends confirmations while your front desk focuses on the patients in front of them. No more phone tag. No more missed calls.
Configuration
ClinHQ adapts to your rooms, devices, services, providers, and hours. The platform molds to your business, not the other way around. You stay in control.
Define your treatment rooms and equipment
Set provider credentials and availability rules
Configure services and pricing for your market
Implementation
We learn how you work. ClinHQ configures itself. You go live without disruption.
Our team configures ClinHQ to match your exact setup, rooms, services and rules.
You switch over when you are confident it works, with zero disruption to patients.
We stay available for support and optimization as you grow.
Trust
Patient data security and privacy are built into ClinHQ from the ground up, with controlled access and careful data handling. We take privacy as seriously as you do, and we are happy to walk your team through exactly how it works.
Why ClinHQ
ClinHQ is configured to match your exact rooms, services and rules, not a generic template.
The AI understands what your clinic actually does, so scheduling, records and follow-up fit how you work.
Scheduling, records and front-desk work live in one place, so your data stays organized and yours.
We map your workflows, configure ClinHQ, and stay available for support and optimization.
Pricing
Every clinic is different, so we price around your setup. Book a demo and we will put together a plan that fits.
For one location ready to run on a single, AI-native system.
Custom plan for your clinic
For groups running several sites that need one source of truth.
Custom plan for your clinic
For brands and resellers offering ClinHQ as their own product.
Custom plan for your clinic
Everything else you might want to know before a demo.
Weeks, not months. We map how your clinic works, configure ClinHQ to match, and run it alongside your current system so you only switch over once you are confident.
No. ClinHQ runs in parallel during onboarding, so there is no hard cut-over and no downtime for patients. You move across at your own pace.
ClinHQ is configured to your specialty and workflows rather than forcing a generic template, so it adapts to what your clinic actually does.
Your clinic's data stays yours. Everything lives in one place, organized, and we can export it for you when you need it.
Privacy and access control are built into how ClinHQ is designed. We are happy to walk your team through exactly how data is handled and protected on a call.
Yes. Our white-label partner program lets brands and resellers offer ClinHQ as their own product, with your branding and domain.
Still have a question?
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